Partner Portal

Hi [First Name], My name is [Your Name], and I'm a recruiting partner with [Your Agency]. I came across your profile and wanted to reach out about an opportunity that may be a strong fit for your background. We're currently working to place a qualified [Job Title] for one of our clients. Based on your experience in [relevant area], I believe you could be a great match. Here are a few quick details: • Role: [Job Title] • Location: [City / Remote] • Type: [Full-Time / Contract / Temp] • Compensation: [Range or "Competitive"] If this sounds like something worth exploring, I'd love to schedule a 15-minute call to share more details and learn about what you're looking for. Are you available [Day/Time]? [Your Name] [Your Agency] [Your Email]

Hi [First Name], I hope this message finds you well. I came across your profile and was impressed by your background in [relevant area]. I'm reaching out about a [Job Title] opportunity that I think could be a great next step for someone with your experience. I know you may not be actively looking, but I wanted to share this in case the timing is right. The role offers [key selling point — remote flexibility / compensation / growth / industry]. Would you be open to a quick 10-minute call this week? No pressure — just a conversation. [Your Name] [Your Agency] [Your Email]

Hi [First Name], I hope you're doing well! We spoke previously about [previous role/opportunity], and I wanted to reach out because a new position just came available that I think is a much better fit for your background. The role is a [Job Title] with one of our clients — [brief description]. Based on what I know about your experience, this one checks more of your boxes. Would you be open to reconnecting for a quick call this week? [Your Name] [Your Agency] [Your Email]

Hi [First Name], I was given your name by [Referral Name], who thought you might be a strong fit for a [Job Title] opportunity we're currently filling for one of our clients. Here's a quick overview: • Role: [Job Title] • Location: [Location / Remote] • Compensation: [Range] • Type: [Full-Time / Contract] [Referral Name] spoke highly of your background in [relevant area], and I'd love to connect to share more details. Are you open to a brief call this week? [Your Name] [Your Agency] [Your Email]

Hi [First Name], I came across your profile and noticed your experience with [specific tech stack / language / framework]. I'm currently filling a [Job Title] role for a client and think your background is a strong match. Quick details: • Stack: [Technologies] • Role: [Full-Time / Contract] • Location: [Remote / Onsite / Hybrid — City] • Compensation: [Range] The team is [small/growing/well-funded] and the work involves [brief description]. Happy to share the full job description if you're interested. Would a quick call work for you this week? [Your Name] [Your Agency] [Your Email]

Hi [First Name], I'm reaching out because your background in [specialty / area] caught my attention. We're currently recruiting for a [Job Title] position with a client and I believe you could be a great fit. Role highlights: • Position: [Job Title] • Setting: [Hospital / Clinic / Remote / Traveling] • Location: [City, State] • Compensation: [Range or "Competitive"] • Schedule: [Full-Time / Part-Time / Contract] If you're open to exploring new opportunities — even casually — I'd love to connect for a quick conversation. [Your Name] [Your Agency] [Your Email]

Hi [First Name], Your sales background in [industry / market] caught my attention. I'm recruiting for a [Job Title] role with a client and think your experience could be a strong match. A few highlights: • Role: [Job Title] • Industry: [Industry] • Territory: [Region / Remote] • OTE: [Compensation / OTE Range] • Type: [Full-Time] The opportunity comes with [key selling point — uncapped commission / strong base / growth path]. Would love to share more if you're open to it. [Your Name] [Your Agency] [Your Email]

Hi [First Name], I came across your work and was impressed by your background in [design / marketing / content / branding]. We're currently filling a [Job Title] role for a client and think you could be a great fit. Quick details: • Role: [Job Title] • Type: [Full-Time / Contract / Freelance] • Location: [Remote / Hybrid / City] • Compensation: [Range] The team is creative, collaborative, and [relevant culture note]. Happy to share more details if you're open to a conversation. [Your Name] [Your Agency] [Your Email]

Hi [First Name], I wanted to follow up on my previous message about the [Job Title] opportunity. I know inboxes get busy — no worries at all. I'm still filling this role and think your background is worth a conversation. If now isn't the right time, I completely understand. But if you'd like to learn more, I'm happy to connect whenever works for you. [Your Name] [Your Agency] [Your Email]

Hi [First Name], Thank you for applying for the [Job Title] position. We've received your application and our recruiting team is currently reviewing submissions. If your background is a match, we'll reach out within [X business days] to schedule a call. In the meantime, if you have any questions, feel free to reply to this email. We appreciate your interest and will be in touch soon. [Your Name] [Your Agency] [Your Email]

Hi [First Name], Thank you for reaching out and expressing interest in opportunities through [Your Agency]. While we don't have a current opening that matches your background right now, we've added your profile to our talent network. We work across [industries] and when a role that fits your experience becomes available, we'll be in touch. In the meantime, feel free to connect with us on LinkedIn to stay up to date on new openings. [Your Name] [Your Agency] [Your Email]

Hi [First Name], Thank you for reaching out to [Your Agency]. After reviewing your background in [relevant area], I think there may be some opportunities worth discussing. We're currently working on a few roles in [industry / function] that could be a strong match. I'd love to schedule a quick call to learn more about what you're looking for and share what we have available. Are you available for a 15-minute call this week? [Your Name] [Your Agency] [Your Email]

Hi [First Name], Thank you for your interest in the [Job Title] position. I'd love to schedule a brief phone call to learn more about your background and share details about the role. Please let me know your availability for a [15 / 30]-minute call: • [Option 1: Day, Date, Time] • [Option 2: Day, Date, Time] • [Option 3: Day, Date, Time] Or feel free to suggest a time that works best for you. Looking forward to connecting! [Your Name] [Your Agency] [Your Email]

Hi [First Name], We'd like to invite you to a video interview for the [Job Title] position. This will be an opportunity to learn more about your experience and discuss the role in detail. Interview Details: • Date: [Date] • Time: [Time] [Timezone] • Platform: [Zoom / Google Meet / Teams] • Link: [Insert Link] • Duration: [30 / 45 / 60 minutes] • Interviewer(s): [Name(s) and Title(s)] Please confirm your availability by replying to this email. If you need to reschedule, let me know as soon as possible. Looking forward to speaking with you! [Your Name] [Your Agency] [Your Email]

Hi [First Name], We'd like to schedule a virtual interview with you for the [Job Title] position. Please find the details below: • Date: [Date] • Time: [Time] [Timezone] • Platform: [Skype / Zoom / Teams] • Contact / Link: [Skype ID or Meeting Link] • Duration: Approximately [X] minutes Please confirm your availability or let me know if you need to reschedule. A few tips to prepare: • Test your audio and video ahead of time • Have a copy of your resume handy • Find a quiet, well-lit space Looking forward to speaking with you! [Your Name] [Your Agency] [Your Email]

Hi [First Name], Congratulations — the client would like to move you forward to a second interview for the [Job Title] position! Here are the details: • Date: [Date] • Time: [Time] [Timezone] • Format: [In-Person / Video / Phone] • Location / Link: [Address or Meeting Link] • Duration: [X] minutes • Who you'll meet: [Name(s) and Title(s)] The second interview will focus on [brief description — technical skills / culture fit / case study / panel]. I'll send over any prep materials we have for you shortly. Please confirm your availability by replying to this email. [Your Name] [Your Agency] [Your Email]

Hi [First Name], Just a quick reminder about your upcoming interview: • Role: [Job Title] • Date: [Date] • Time: [Time] [Timezone] • Format: [In-Person / Video / Phone] • Location / Link: [Address or Meeting Link] A few tips: • Have your resume ready • Review the job description beforehand • Arrive / log in a few minutes early If anything comes up, please reach out to me right away so we can reschedule. Good luck — I'm rooting for you! [Your Name] [Your Agency] [Your Email]

Hi [First Name], As part of the interview process for the [Job Title] position, the client would like you to complete a brief skills assessment. Assignment Details: • Task: [Description of assignment] • Deadline: [Date / Time] • Submission: [How to submit — email / link / upload] • Estimated Time: [X hours] This is an important step in the process, so please take your time and do your best work. If you have any questions about the assignment, feel free to reach out. Looking forward to seeing your submission! [Your Name] [Your Agency] [Your Email]

Hi [First Name], It was great speaking with you today. Based on our conversation, I believe your background is a strong fit for the [Job Title] role. Here's a quick recap: • Role: [Job Title] • Compensation: [Amount discussed] • Start Date: [Estimated] • Next Step: [Interview / Submission / Additional screening] I'll be moving forward with your submission and will be in touch as soon as I have an update from the client side. In the meantime, please make sure your resume reflects [any specific updates discussed]. If you have any questions, don't hesitate to reach out. [Your Name] [Your Agency] [Your Email]

Hi [First Name], Thank you for taking the time to interview for the [Job Title] position. I wanted to check in and let you know where things stand. [Choose one:] • The client is still reviewing candidates and expects to make a decision by [date]. • The client was impressed and would like to move you to the next round. • We're waiting on feedback from the interview panel. I'll keep you updated as soon as I hear back. In the meantime, if you have any questions or your situation changes, please don't hesitate to reach out. [Your Name] [Your Agency] [Your Email]

Hi [First Name], Thank you again for interviewing for the [Job Title] position. Your time is valuable and we appreciate you going through the process. I'd love to get your quick feedback on the interview experience: 1. How would you rate the overall interview process? (1–5) 2. Was the role clearly explained? 3. Do you have any questions that weren't answered? 4. Is your interest in the role still strong after the interview? Your feedback helps us improve and ensures we're representing opportunities accurately. Feel free to reply directly to this email. [Your Name] [Your Agency] [Your Email]

Hi [First Name], Congratulations! I'm pleased to let you know that the client has extended a formal offer for the [Job Title] position. Offer Details: • Compensation: [Salary / Rate] • Start Date: [Date] • Work Arrangement: [Onsite / Remote / Hybrid] Please review the offer carefully. If you have any questions before accepting, reach out to me directly and we'll work through them together. Once you're ready to accept, [explain next step — sign offer letter, confirm with client, etc.]. We're excited for you and look forward to getting you started. This is what we work for. [Your Name] [Your Agency] [Your Email]

Dear [First Name], On behalf of [Client Company], I am pleased to formally offer you the position of [Job Title]. We were impressed by your experience and believe you will be a valuable addition to the team. Position Details: • Title: [Job Title] • Department: [Department] • Start Date: [Date] • Compensation: [Salary / Hourly Rate] • Work Schedule: [Hours / Days] • Work Arrangement: [Onsite / Remote / Hybrid] • Reports To: [Manager Name / Title] This offer is contingent upon [background check / reference check / other conditions]. Please review and confirm your acceptance by [deadline date]. If you have any questions, don't hesitate to reach out. We look forward to welcoming you to the team. [Your Name] [Your Agency] [Your Email]

Hi [First Name], It was great speaking with you earlier today. As discussed, I wanted to follow up in writing to confirm the offer details for the [Job Title] position: • Compensation: [Salary / Rate] • Start Date: [Date] • Location: [Onsite / Remote / Hybrid] • Next Step: [Formal offer letter / Background check / Start date confirmation] Please let me know if you have any questions or if anything needs to be clarified before you make your decision. We're excited about this opportunity for you! [Your Name] [Your Agency] [Your Email]

Hi [First Name], Welcome to [Your Agency]'s talent network! We're glad to have you. By joining our network, you'll be among the first to hear about new opportunities that match your background in [relevant area]. Here's what to expect: • We'll reach out when relevant roles become available • You can update your availability and preferences at any time by replying to this email • Your information is kept confidential and never shared without your consent In the meantime, feel free to connect with us on LinkedIn to stay up to date. Thank you for trusting us with your career search. We look forward to working with you. [Your Name] [Your Agency] [Your Email]

Hi [First Name], Thank you for your interest in the [Job Title] position and for taking the time to apply. After careful review, we've decided to move forward with candidates whose experience more closely aligns with the current requirements. This was not an easy decision — we received many strong applications. We'll keep your information on file and will reach out if a role comes up that's a strong match for your background. We appreciate your time and wish you the best in your search. [Your Name] [Your Agency] [Your Email]

Hi [First Name], Thank you for applying for the [Job Title] position. We appreciate your interest and time. Unfortunately, after reviewing your application, we've determined that the role requires [specific hard requirement] which is a non-negotiable qualification for this particular position. We'd encourage you to apply for future openings that align more closely with your background. We'll keep your profile on file and will be in touch if the right opportunity arises. Wishing you all the best in your search. [Your Name] [Your Agency] [Your Email]

Hi [First Name], Thank you for taking the time to interview for the [Job Title] position. It was a pleasure speaking with you and learning about your background. After careful consideration, the client has decided to move forward with another candidate whose experience more closely matched their specific needs at this time. This is not a reflection of your qualifications — it was a very competitive process. We'll keep your profile active and will reach out when a role becomes available that is a strong match. Thank you again for your time and professionalism throughout this process. [Your Name] [Your Agency] [Your Email]

Hi [First Name], Thank you for your interest in the [Job Title] position with [Your Agency]. Due to the high volume of applications received, we are only able to contact candidates who meet all of the required qualifications at this time. Unfortunately, we will not be moving forward with your application for this particular role. We encourage you to check back for future openings that may be a better match. Thank you for considering [Your Agency] and we wish you success in your search. [Your Agency] Recruiting Team

Hi [First Name], Thank you for submitting your application for the [Job Title] position. After reviewing your background against the role requirements, we are unable to move forward at this time due to [specific disqualifying factor — location, work authorization, experience level, etc.]. We appreciate your interest in [Your Agency] and encourage you to explore other opportunities on our roster that may be a better fit. We'll keep your information on file for future consideration. Thank you again for your time. [Your Name] [Your Agency] [Your Email]

Hi [First Name], Great news — the client is moving forward and would like to conduct reference checks as the next step. Please provide the names and contact information for [X] professional references. Ideally, these should be former supervisors or managers who can speak to your work performance. For each reference, please include: • Full Name • Title / Company • Relationship to You • Email Address • Phone Number Please send this information back to me by [date]. The sooner we have it, the faster we can keep this moving! [Your Name] [Your Agency] [Your Email]

Hi [Reference Name], My name is [Your Name] with [Your Agency]. [Candidate Name] has listed you as a professional reference in connection with a [Job Title] opportunity we are currently filling. I'd like to ask a few brief questions about your experience working with [Candidate Name]. This should only take about 10 minutes by phone or I can send written questions via email — whichever works best for you. Please let me know your preferred method and availability. Thank you in advance for your time. [Your Name] [Your Agency] [Your Email]

Hi [First Name], I hope you're doing well! I'm currently filling a [Job Title] position for one of our clients and thought you might know someone in your network who would be a strong fit. Here's a quick overview of the role: • Title: [Job Title] • Location: [Location / Remote] • Compensation: [Range] • Type: [Full-Time / Contract] If someone comes to mind, I'd love an introduction. Feel free to forward this email or pass along my contact information. I appreciate any help — referrals are always the best source of great candidates! [Your Name] [Your Agency] [Your Email]

Hi [First Name], I'm reaching out because I'm currently recruiting for a [Job Title] position and thought your alumni network might be a great resource. Role Overview: • Title: [Job Title] • Company: [Client Industry / Type] • Location: [Location / Remote] • Compensation: [Range] If you know anyone from your [university / program / cohort] who might be a strong fit, I'd love an introduction. And of course, if you're interested yourself, I'd love to connect! Thank you for any leads you can share. [Your Name] [Your Agency] [Your Email]

Hi [First Name], Thank you for letting me know about your decision regarding the [Job Title] offer. While I'm disappointed it wasn't the right fit at this time, I completely respect your decision and appreciate you being upfront with me. If you're open to it, I'd love to understand what ultimately led to your decision — it helps me bring you better opportunities in the future. No pressure at all. I'll keep your profile active in our system and will be in touch when a role comes along that's a stronger match for what you're looking for. Wishing you all the best, and I hope we get to work together down the road. [Your Name] [Your Agency] [Your Email]

Hi [First Name], I've reached out a couple of times and haven't heard back — I just want to make sure everything is okay. The client is still waiting on a decision regarding the [Job Title] offer and I need to give them an update by [deadline date]. I want to make sure you have every opportunity to respond before I have to close out your candidacy. If you've decided to go in a different direction, that is completely fine — just let me know so I can update the client accordingly. No hard feelings at all. Please reply to this email or call me at [Your Phone] at your earliest convenience. [Your Name] [Your Agency] [Your Email]

Hi [First Name], I'm so excited for you! I'm reaching out to confirm your start date and share a few things to keep in mind as you prepare. Start Date Details: • Date: [Start Date] • Time: [Report Time] • Location / Remote Link: [Address or Login Info] • Point of Contact on Day 1: [Name / Title] • What to Bring: [ID for I-9, laptop, etc.] A few reminders: • If anything changes between now and your start date — especially your availability or any competing offers — please contact me immediately • Do not resign from your current role until you have received and signed your formal offer letter • Keep my contact information handy in case anything comes up on your first day I'll check in with you after your first week. You've got this! [Your Name] [Your Agency] [Your Email]

Hi [First Name], I hope your first [day / week] at [Company] has been a great experience! I wanted to check in and see how things are going. A few questions: • How has the onboarding experience been so far? • Is the role matching what was described during the interview process? • Is there anything you need support with or any concerns I should be aware of? Your feedback is important to me — both for your success and to make sure we continue placing the right candidates in the right roles. If everything is going well, that's wonderful — keep up the great work! If there's anything at all I can help with, don't hesitate to reach out. [Your Name] [Your Agency] [Your Email]

Hi [Interviewer Name], Thank you so much for taking the time to speak with me today about the [Job Title] position. I really enjoyed learning more about the role and the team, and I left the conversation even more excited about the opportunity. Our discussion about [specific topic mentioned in the interview] was particularly interesting, and it reinforced my belief that my background in [relevant area] would allow me to contribute meaningfully from day one. I'm very enthusiastic about the possibility of joining [Company Name] and would welcome the chance to move forward in the process. Please don't hesitate to reach out if you need any additional information from me. Thank you again for your time and consideration. Best regards, [Candidate Full Name] [Phone Number] [Email Address] [LinkedIn URL]

Hi [First Name], I noticed you were unable to make your scheduled interview for the [Job Title] position today at [Time]. I wanted to reach out to check in and see if everything is okay. I understand that unexpected things happen. If there was an emergency or conflict, please let me know as soon as possible so I can communicate with the client on your behalf. Please be aware that missing a scheduled interview without notice can significantly impact your candidacy and reflects on both of us professionally. I want to give you the opportunity to address this before I update the client. Please reply to this email or call me at [Your Phone] right away. [Your Name] [Your Agency] [Your Email]

Hi [Client Contact Name], I wanted to reach out to let you know that [Candidate Name] has decided to withdraw from consideration for the [Job Title] position at this time. [Choose one reason:] • They have accepted another offer. • After further reflection, they've decided this role isn't the right fit for their career goals at this time. • A change in personal circumstances has made them unavailable to move forward. I apologize for any inconvenience this may cause. I am actively continuing the search and will have additional qualified candidates to present to you shortly. Thank you for your patience and continued partnership. Please don't hesitate to reach out if you have any questions. [Your Name] [Your Agency] [Your Email]